Inspections¶

The Inspections page (sidebar → Inspection Management → Inspections) is the main list of every inspection you have access to. From here you can search and filter, open an inspection, create a new one, and export the list.

The inspection list¶

Each row is one inspection. Select a row to open its detail page. The columns are:

Column	Meaning
Inspection Date	The date the inspection took place.
Vessel	The vessel inspected.
Model	The inspection model the inspection was based on.
Port	The port where the inspection took place.
Company	The inspection company.
Inspector	The inspector who carried it out.
Created By	The user who created the record.
Report	An 👁 icon appears when a report has been generated — select it to view.
Obs	Total number of observations.
Open	Number of observations still open (shown in red when above zero).
Rating	The inspection's overall rating.
Score	The vessel score, shown as a coloured badge (see below).
Expense	The recorded cost of the inspection.
Status	The lifecycle stage (see below).
Flags	Small icons highlighting attention items (see below).

Select a column heading (where sorting is available) to sort by that column; select it again to reverse the order.

Status badges¶

Badge	Status	Meaning
grey	Draft	Being carried out; observations still being recorded.
amber	Under Review	Submitted for technical review.
blue	Reviewed	Review complete.
light blue	Closed	Finalised.

Score colours¶

The Score badge is colour-coded so problem inspections stand out at a glance:

🟢 Green — 70 or above
🟡 Amber — 45 to 69
🔴 Red — below 45

Flag icons¶

Icon	Meaning
⚠ Triangle	An observation is due soon or overdue (amber = within 7 days, red = overdue).
🔧 Wrench	A technical review is required (grey = pending, blue = completed).
🏆 Trophy	The inspection earned a VBIS prize (two trophies for the top prize).
💬 Comment	New comments have been added, with a count.

Finding inspections with filters¶

Select Filters at the top of the page to expand the filter panel. As you set filters the list updates automatically, and Found: n shows how many inspections match. Select [ Clear All ] to reset them.

Available filters include:

Vessels, Inspection Model, Model Type, Port, Inspection Company, Inspector — pick one or more of each.
Period / From–To dates — a date range, with quick presets.
Status — one or more lifecycle stages.
Observation Count — Zero, 1 or 2, 3 to 5, or Over 5.
Observation Due Date — Overdue, or due within 7 / 15 / 30 days.
Vessel Detention Only and Sailing Inspection Only — on/off toggles.
SIRE 2 filters — Observation Type (Process, Human, Hardware, Photograph), SOC text, and NOC text.

Tip

The set of filters you see can vary depending on where you have opened the list from and your role.

Exporting the list¶

Select Export (top-right) and choose PDF or Excel to download the currently filtered list.

Creating an inspection¶

On the Inspections page, select Create (top-right). (You need the create permission; if you don't see the button, your role doesn't include it.)

Fill in the form. Required fields are marked:

Field	Required	Notes
Inspection Model	✔ (on create)	The template the inspection is based on. Cannot be changed after creation.
Vessel	✔	The vessel being inspected.
Inspection Company	✔	The company carrying out the inspection.
Port		Where the inspection takes place.
Responsible User		The VIMS user accountable for the inspection.
Commenced		The date work began.
Inspection Date	✔	The date of the inspection (cannot be earlier than Commenced).
Operations	✔	One or more vessel operations.
Expense		The cost of the inspection.
Inspector	✔	Appears once a model is chosen. Use the + icon to add a new inspector, if you have permission.
Vessel Detention		Appears for PSC-type models only.
Sailing Inspection		Toggle on to reveal required Sailing From and Sailing To ports.
Remarks		Free-text notes.

Select Create. The inspection opens at its detail page, ready for you to record observations. Select Cancel to discard.

The inspection detail page¶

Opening an inspection shows its full detail: a summary panel at the top and a set of tabs below.

The summary panel shows the inspection date and model, the current status badge, and key fields — vessel, company, responsible user, commenced date, inspector, rating, vessel score, operations, port, expense, sailing details, and remarks — along with who created it and when it was last modified.

The Tasks button in the summary panel opens a menu of actions. Which ones appear depends on the inspection's status and your role:

Action	What it does
Modify	Opens the inspection for editing (only while it is editable).
Create Report	Generates an inspection report — see Reports.
Technical Review	Marks the inspection as technically reviewed (for the relevant reviewer role).
Tech Review Reminder	Sends a reminder that a technical review is needed.
Change To …	Moves the inspection one step along the lifecycle — see Changing the status.
Delete	Deletes the inspection (available to the creator while in Draft, or with delete permission).

The tabs¶

Tab	Contents
Observations	The inspection's items and the observations raised against them — see Observations.
Comments	Discussion on the inspection — see Comments.
Files	Attachments — see Attachments.
Action Log	A history of changes made to the inspection — see Audit & Activity Logs. (Shown if your role can view it.)

Editing an inspection¶

Open the inspection and choose Tasks → Modify, or use the edit action from the list. The form is the same as when creating, except the Inspection Model cannot be changed. Select Update to save.

Changing the status¶

Use Tasks → Change To … to move the inspection one stage forward or back along Draft → Under Review → Reviewed → Closed. This requires the status-change permission.

You cannot close an inspection with open observations

Every observation must be closed before the inspection can move to Closed. Close the outstanding observations first — see Observations.

Generating a report¶

Choose Tasks → Create Report. You can typically:

Download the report as PDF or Word.
Choose to include the full model (all items, not only those with observations).
Have the report emailed to you instead of downloaded.

Deleting an inspection¶

Choose Tasks → Delete. A Draft inspection can be deleted by the user who created it; otherwise deletion requires the delete permission. Deletion cannot be undone.